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Emploi: Project Secretary/Accountant:Konrad Adenauer Stiftung

Job description:

Project Secretary/Accountant

Konrad Adenauer Stiftung

Job Category

Project Management

Job practice

5 to 8 years

Job Location


Expiration Date

30 Apr 2019

Konrad-Adenauer-Stiftung (KAS) , a political foundation of the Federal Republic of Germanycontributes actively and effectively to international cooperation and knowledge through itsprogrammes and projects.The foundation's Multinational Development Policy Dialogue programme which is located in Brusselsserves as an instrument to participate in and to shape the European Union's external assistance anddevelopment policy. Particularly, the practices in international cooperation from its officesworldwide provide a valuable contribution to the development strategies and concepts of theEuropean Union. Dialogue activities of different formats (workshops, conferences, dialogueprogrammes, study tours) taking place in Brussels and involving international, European and localexperts/ partners are an essential instrument of the Multinational Development Policy Dialogue.To re-enforce its team, the Konrad-Adenauer-Stiftung (KAS) Multinational Development PolicyDialogue in Brussels seeks to engage a Project Secretary/an Accountant for the starting date:01.06.2019.
Job Profile:
Full time situation Project Secretary (60 %), Accountant (40 %)
Responsible to:
MNED Programme Director and MNED Accountant.
To provide a wide-ranging secretarial and support function with accounting tasks to the overall
business of the MNED office.
Key responsibilities include:
   » Maintaining the Programme Director's (PD) schedules and assisting him
   » in planning appointments, meetings, conferences
   » Organizing his travel arrangements
   » Reception of guests
   » Preparing and attending meetings and keep minutes (when assigned)
   » Dealing professionally with phone calls and redirect them when appropriate
   » Handling and prioritizing all incoming and outgoing correspondence (Email, letters, packages etc.)
   » Dealing with confidential information and ensuring data integrity
   » Responsible (after comprehensive introduction and training by the main accountant) for the accounting of two smaller sub-projects in coordination with the PD
   » Preparing invoices or financial statements and providing assistance in bookkeeping
   » Familiarity with procurement procedure, monitoring office supplies and negotiating terms with suppliers to ensure the most cost-effective orders
   » Maintaining and filing records according to the KAS internal administrative and documentation standards, both paper and electronic
   » Updating MNED inventory list
   » Back up of the main accountant (in times of her absence) Specific Accounting tasks (responsible):
   » Allocating of budget to the two small sub-projects in coordination with PD
   » Checking, transferring, scanning, classifying and booking invoices in PASTIS (KAS Project Accounting, Control and Information System)
   » Preparing monthly project accounts and reports for the two sub-projects
   » Preparing funding requests for he KAS HQ
   » Adjustment of actual expenditures
   » Cash Management Assisting the Main Accountant:
   » Transfer invoices
   » Bookkeeping and Filing in Pastis
   » Cash management prosperous candidate should fulfil the following profile:
   » Proven practice (min. 5 years) as executive secretary and accountant or similar administrative function
   » Proficient in MS Office
   » In depth knowledge of office management and basic accounting procedures
   » Familiarity with basic research methods and reporting techniques
   » Excellent organizational and time-management expertise
   » Outstanding communication and negotiation abilities
   » Tact, discretion and diplomacy
   » Attention to detail
   » Integrity and confidentiality
   » Degree in business administration or relative field
   » Excellent written and oral language expertise in German and English. French is an asset
   » Relicapability and accuracy in carrying out the tasks entrusted to her/him What we offer:
We offer a competitive remuneration under Belgium Labor Law and a pleasant working environment in a highly motivated team. We make learning and development an integral part of your work through challenging assignments, coaching, mentoring, and providing in-house and external learning opportunities.
If you are interested in the objectives and work of the Multinational Development Policy Dialogue and if your expertise match our applicant's profile, We are seeking forward to receive your written application at the latest by 30.04.2019. Please, send your CV and motivational letter via email to:
Attn. Mr. Denis Schrey
Programme Director
Multinational Development Policy Dialogue Brussels
Email :

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Job Category: Customer Service [ View All Customer Service Jobs ]
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Employment type:
Salary: Unspecified
Degree: Unspecified
Experience (year): Unspecified
Job Location: Ander
Company Type Employer
Post Date: 04/16/2019 / Viewed 9 times
Contact Information
Company: Konrad Adenauer Stiftung
Contact Email:

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