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Offre: Finance & Grants Manager:Eastern Partnership Civil Society Forum

Job description:

Finance & Grants Manager

Eastern Partnership Civil Society Forum

Job Category


Job practice

3 to 5 years

Job Location


Expiration Date

27 Apr 2018

EaP CSF - Eastern Partnership Civil Society Forum
Brussels, Belgium
The Secretariat of the Steering Committee of the Eastern Partnership Civil Society Forum (EaP CSF Secretariat) is accepting applications for the situation of Finance and Grants Manager, who will be directly responsible to the Director of the EaP CSF Secretariat.
Start date: early June 2018
Type of contract: Permanent contract - 90%
Specific tasks of the Financial and Grants Manager include:
Financial management:
   » Prepare Secretariat's budget and other projects' budgets when needed;
   » Monitor budgets and recommend effective approaches to track and manage budgets in order to produce financial analysis for planning and decision-making;
   » Process all day-to-day financial transactions, including invoices, purchase orders, expense reimbursements of the Secretariat and its staff;
   » Prepare monthly submissions to the accountant for bookkeeping;
   » Carry out all Secretariat's purchasing activities;
   » Prepare contracts and contact with service-providers and consultants to ensure satisfactory delivery of services;
   » Manage payroll;
   » Manage cash flow;
   » Manage petty cash;
   » contact with auditorsto prepare audits of grants and of annual accounts;
   » Prepare documents for presentation of Annual Accounts to the Board of Directors;
IMPORTANT: depending on the profile of the candidate (accountant), the accounting function which is currently outsourced may be internalised and the situation may be extended to full-time.
Grants management:
   » Ensure accurate, timely, efficient and transparent management of grants;
   » Ensure compliance with all donors' requirements (both financial and administrative) and keep up-to-date with these requirements;
   » Responsible for the proper implementation of the procurement procedures;
   » Financial and grants management responsibility of the Financial Support to Third Parties of the EaP CSF Secretariat under the project funded by the EC including updating and/or drafting guidelines for candidates, supporting the selection procedure, revising contracts with grantees, ensuring timely disbursement of instalments, ensuring adequate and timely receipts of financial reports, and building and maintaining relationships with grantees. On these tasks, the Finance and Grants Manager will work in close collaboration with the Advocacy Manager.
   » Advise or update policies and procedures for grants management and ensure they are taken into consideration and shared within the Secretariat staff;
   » Prepare financial reports in conformity with the terms and conditions specified by donors;
   » Provide input into the development of the funding strategy and co-financing;
   » Perform any other tasks that may be assigned or required.
Required expertise and practice
   » Bachelor's degree in Finance, International Management, Business Administration or related field.
   » Minimum of 3 years of previous accounting and/or finance-related practice preferably in an international environment;
   » In-depth expertise of rules and requirements of donors in particular the European Union, and other donors;
   » capability to exercise the highest level of discretion and confidentiality in carrying out the tasks
   » Intermediate to Advanced Excel expertise
   » Strong capability to establish priorities, work within tight timelines and multi-task;
   » capability to work under minimal supervision with high level of resilience;
   » Good team player with strong inter-personal expertise;
   » Excellent expertise of English and preferably good command of Russian;
   » Be methodical, accurate and organised.
The EaP CSF Secretariat offers:
   » Permanent contract (between 90% and 100% depending on the profile and practice)
   » Attractive income
   » Benefits package including lunch vouchers and transport allowance.
Recruitment process
Please submit (in English) to
   » Your CV
   » A one-page motivation letter
   » Two referees
Deadline for applications is May 2, 2018.

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Job Category: Customer Service [ View All Customer Service Jobs ]
Language requirements:
Employment type:
Salary: Unspecified
Degree: Unspecified
Experience (year): Unspecified
Job Location: Ander
Company Type Employer
Post Date: 04/16/2018 / Viewed 7 times
Contact Information
Company: Eastern Partnership Civil Society Forum
Contact Email:

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